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DCSC Statutes

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DCSC Statutes in Danish
DCSC Vedtægter på dansk


Articles of Association for DCSC

§ 1. The Danish Center for Scientific Computing has been set up as a national centre under the Danish Ministry of Education with government funding allocated for data processing capacity within the area of scientific computing for research assignments.

Subsection 2. The Center’s English name is the Danish Center for Scientific Computing.

Aims and tasks

§ 2. The aim of the Danish Center for Scientific Computing is to ensure that researchers in Denmark needing scientific computing have access to processing power as part of their research projects.

Subsection 2. The Center aims to secure an infrastructure for further development of the areas of Danish research that use scientific computing.  Moreover the Center will possess and continue to develop scientific computing expertise in Denmark and by means of international contacts it will ensure that its users have access to relevant information on development within this area.  The Center aims to stimulate the development of scientific computing in Denmark and inspire new researchers to initiate research based on scientific computing. 

Subsection 3. The Center will have the capacity to advise its users.
§ 3. The Center manages the government funds, which it distributes for the purpose of scientific computing in Denmark. 

Board of Directors: structure

§ 4. A Board of Directors consisting of 9 specialist members preside over the Danish Center for Scientific Computing.

Subsection 2. The Minister of Education appoints the Board of Directors in the following way:
1) 4 members appointed after nomination by the Technical University of Denmark, University of Copenhagen, Aarhus University and the University of Southern Denmark respectively; thus each university nominates one member.

2) 5 members appointed after nomination by the Danish Natural Science Research Council, the Danish Technical Research Council and SEDIRK by agreement; thus 2 representatives from Danish industry, 2 representatives from the international research world within the sphere of scientific computing, and one representative from a public research institution outside the Technical University of Denmark, University of Copenhagen, Aarhus University and the University of Southern Denmark.

3) Including the chairman, appointments are secured after nomination from the whole Board from among the 4 members from the Universities.

Subsection 3. The Equal Opportunities Act §§ 11-12 applies to the structure of the Board of Directors.

Subsection 4. The Board of Directors is appointed for 3 years at a time.  Members may be re-appointed. The Board of Directors may appoint a Deputy Chairman. The structure of the Board of Directors must be such that different areas of expertise within research and education are represented.

Subsection 5. Subject to the approval of the Minister of Education special remuneration may be made to the chairman of the Board of Directors, the Deputy Chairman and to the Board of Directors in accordance with the Ministry of Finance’s regulations on this. Travel expenses and other expenses for duties carried out by Board members will be paid by the Danish Center for Scientific Computing in accordance with the regulations on authorisation of expenses for business trips within the country.

Board of Directors: Tasks

§ 5. The Board of Directors of the Danish Center for Scientific Computing sets down guidelines for the use of the Center’s funds, including allocation of scientific computing awards for users other than syndicates, see § 11, subsection 4, para b.

Subsection 2. In certain cases the Board of Directors may decide to use the subsidy framework to purchase processing power abroad rather than using it to acquire systems provided that this will constitute more economic financing and provided that such a solution is acceptable from a scientific point of view. 

Subsection 3. On recommendation from the head of the secretariat (see § 9) the Board agrees on the Center’s budget within the subsidy framework fixed for the Danish Center for Scientific Computing with the annual government grants and funding from external agencies. On recommendation from the head of the secretariat, the Board of Directors approves the accounts.

Subsection 4. The Board of Directors draws up an annual statement on how the Center has used its subsidy framework.

Subsection 5. The Board of Directors makes decisions on all matters which are not allocated to the head of the secretariat or to other agencies.

Subsection 6. When the Technical University of Denmark, University of Copenhagen, Århus University and the University of Southern Denmark have made suggestions regarding the location of the secretariat of the Danish Center for Scientific Computing (host institution, see § 8), the Board will make the decision as to which of the 4 Universities will house the secretariat.

Board of Directors: working methods

§ 6. The Board of Directors determines its own procedures.  The Board of Directors makes decisions about holding meetings.  At least four meetings are held each year.  The chairman, in his absence the deputy chairman, convenes and presides at Board meetings. 

Subsection 2. The Board of Directors is quorate when over half its members are present.  As far as possible all members must have the opportunity to participate in the discussions.  Decisions are made at Board meetings by simple majority vote.  In cases of equality of votes, the chairman’s vote (in his absence the deputy chairman’s vote) is a casting vote.  Decisions made by the Board of Directors are recorded in the minutes which are signed by every member of the Board and are sent to the members after each meeting.  Proposals for amendment of the Articles of Association require approval from at least 2/3 of the members present.

Subsection 3. Regulations of the Public Administration Act are applicable for work carried out by the Board of Directors, including regulations on legal capacity.

Board of Directors: Supervision and liability

§ 7.  The Board of Directors is accountable to the Minister of Education, particularly in that the Center achieves its aims and that it administers its funds in accordance with rules that are in force. 

Subsection 2.  The Danish Ministry of Education may demand information about the Center’s affairs which are considered necessary in order to check that the Center meets its obligations.

Subsection 3. The Minister of Education may remove the Board of Directors if it does not comply with orders made by the Minister of Education on the settlement of specified matters.

Subsection 4.  The Danish courts' general laws on damages apply to the Board of Directors.  Additionally members are not personally liable for the financial obligations of the Center or any participating syndicate. 

Secretariat

§ 8.  In accordance with the decisions made by the Board, the secretariat of the Danish Center for Scientific Computing is located at the Technical University of Denmark, University of Copenhagen, Aarhus University or the University of Southern Denmark, whichever has been designated as a host institution, see § 5, Subsection 6.

Subsection 2.  The host institution appoints staff for the secretariat, including the head of the secretariat, see § 9.

The head of the secretariat

§ 9.  Day-to-day management of the Danish Center for Scientific Computing is attended to by the head of the secretariat appointed by the host institution.  The head of administration must be a researcher with experience within the sphere of scientific computing.

Subsection 2.  The head of the secretariat provides secretarial assistance to the Board of Directors.  The tasks of the head of the secretariat include:
- drafting proposals for the Center’s budget and accounts,
- drafting proposals for the distribution of processing power for research syndicates and other researchers respectively,
- drafting proposals for cooperation agreements, including budgets and schedules for the individual research syndicates and other researchers,
- checking that the parties in the cooperation agreements fulfil their obligations.

Subsection 3.  The head of the secretariat informs the Board of Directors about all matters that are of importance in order that they may be able to attend to their tasks.

Subsection 4.  The head of the secretariat is accountable to the Board of Directors for the secretariat complying with current legislation and observing regulations.

Subsection 5. The head of the secretariat and the secretariat invite and process applications for processing power, ensure contact is retained with the Danish Ministry of Education, and keep the research community and the public informed about scientific computing.

Technical Forum

§ 10. The Board of Directors may appoint a technical forum in order to give technical advice to the Board of Directors within the area of scientific computing.

Research syndicates and research groups:

§ 11.  The Board of Directors for the Danish Center for Scientific Computing receives from research groups, see subsection 5, or researchers, see subsection 4, para b, applications on scientific computing awards together with a presentation of their research projects and a proposal as to which system will meet scientific computing needs for research.

Subsection 2.  Based on applications for scientific computing awards the Board of Directors for the Danish Center for Scientific Computing sets up 2-4 management units.  The management units are located at establishments governed by the Danish Ministry of Education or another public research institution. 

Subsection 3.  The management units appoint staff to run the scientific computing systems or contract out to a service unit. 

Subsection 4.  When setting up management units the Board of Directors enters into an agreement with the individual management units on matters such as:
a)  who will be responsible for the acquisition of scientific computing systems, and checking that rules governing invitations to tender are observed.

b)  the percentage of processing time for the management unit’s scientific computing system that is available to the Board of Directors for other researchers outside the syndicate,

c)  which rooms, which equipment or other assets the management unit must make available for scientific computing, 

d)  how many employees should the management unit appoint for running scientific computing at the unit, and

e)  whether the management unit should provide co-funding.

Subsection 5.  In connection with setting up management units, the Board of Directors sets up syndicates consisting of research groups who have applied for and been granted scientific computing-awards together or who can advantageously be located with the same management unit.  The Board of Directors enters into an agreement with the research syndicates regarding the specified rights and obligations in the cooperation.

Subsection 6.  Each research consortium is associated with one or several management units.

Subsection 7.  In accordance with the decisions made by the Board of Directors, the Danish Center for Scientific Computing supplies funds for acquiring and running scientific computing systems for the research syndicates and possible development of software.  The systems are set up at the management unit.  As a starting point the scientific computing system is made available to the research consortium for the duration of the group’s research project.

Subsection 8.  The Danish Center for Scientific Computing draws up for each research consortium a co-operation agreement between the Danish Center for Scientific Computing and the research consortium.  Decisions in the cooperation agreement must include the following:
- duration of the research consortium, its theme and aim,
- the Center’s obligations for making processing power available to the research consortium and the terms included,
- budget and the financial plan for the research consortium,
- the parties’ responsibility and mutual liability with regard to the obligations of the research consortium,
- the structure of the research management, including its expertise and responsibility in relation to those participating in the research consortium,
- resignation of the research consortium.

Budget and accounts

§ 12.  The Board of Directors for the Danish Center for Scientific Computing decides on an annual budget and accounts for the Center’s use of the subsidy framework.

Subsection 2.  The accounts must contain information on any external co-financing.

Authority to bind

§ 13.  The Danish Center for Scientific Computing is bound by the joint signatures of the chairman (or the deputy chairman) for the Board of Directors with the head of the secretariat, or jointly by 4 members of the Board of Directors.

Other matters

§ 14.  Scientific computing systems acquired by the Danish Center for Scientific Computing belong to the management units with which the equipment is located and they are hired out to the research syndicates for the period specified in the cooperation agreement.  The management unit is responsible for operating the systems.

Subsection 2.  Legal questions regarding decisions made by the Danish Center for Scientific Computing may be brought before the Minister of Education.

Amendment to Articles of Association

§ 15.  The Articles of Association may be amended by the Danish Ministry of Education, also upon recommendation from the Board of Directors, see § 6, Subsection 2, in fine.